The easy way to keep your content safe, secure and available
Brilliantly simple backup & archive
Put your content in safe handsAsk us how
Why is MediaPhile better than these other options?
In-house servers are the most popular place to keep content – and for projects you’re working on, they’re great. But long term storage isn’t quite the same thing.
- There may not be processes to ensure offsite redundancy.
- Servers run out of space.
- Filing practices are often inconsistent, which can make it difficult to find content when you need it.
- There’s a risk of accidental deletion.
Compare that to MediaPhile.
- Redundancy and scalability are built into the service.
- We agree an archive policy with you, then review and re-organise your content as it comes in.
- Deletion requires written confirmation.
There are so many issues with using external hard drives for long term storage that we wrote a whole blog post about them!
- Hard drives fail.
- They get lost.
- It’s hard to tell what’s on them.
- The cost of drives adds up.
By all means send your content to us on a hard drive. We’ll review, organise, backup and ingest, then send your hard drive back to you. So you can search content easily online, and save on the cost of hard drives.
If you’re using LTOs, congratulations. They’re the most effective long term storage medium, which is why we use them ourselves.
Two main points to consider when comparing your own LTO storage to MediaPhile:
- If you need to access content in the future, MediaPhile makes it easy. You can search, view and order online at any time.
- We ensure LTO versioning is current. So you never have to worry about backward compatibility.
MediaPhile backup services complement DAM / MAM systems.
Use MediaPhile as a complete archive of non-current material to avoid overburdening your own system. This keeps your DAM lean and clean so you can easily retrieve all your current content. Then if you need legacy material for a specific campaign or other purpose, it’s still available from us.
Like everyone else, production houses have finite storage. It’s unlikely they will hold onto your content for more than a few months.
You also have little control over how your content is stored.
- Is it protected from third parties?
- Is the storage media robust? (Hard drives are not a robust solution!)
- How is it organised?
- How easy will it be to retrieve content if you need them in the future?
Then there’s the issue of storing content with multiple different providers. MediaPhile can consolidate everything in one place for you. We can even add masters directly from Adstream and Group IMD so you get a complete campaign library.
With web-based storage, you can be sure your content has redundant backup. If only everything else was that simple.
- Pricing plans are often complex – especially when you want to retrieve content.
- If you’re trying to locate specific content, there’s minimal support.
- The web storage giants serve everyone and have little understanding of the media industry.
- As content files get bigger and bigger, transferring your files to the cloud service may affect your overall internet performance and business productivity.
MediaPhile offers straightforward, clearly priced backup services. We’re an Australian company with nearly 40 years’ experience servicing the film, TV, production and advertising industries. Our local team have the experience to help.
Getting started with MediaPhile
Our Moving Images Moving Landscape survey showed creative professionals spend on average 5 weeks every year filing, organising and searching for content.
We understand you’re busy, but MediaPhile is part of the solution, not part of the problem. Invest just a few hours to agree an archive policy and implement a backup workflow. You and your entire team will soon see the time benefits. Plus you’ll be saving on costly in-house storage solutions.
Actually, sorting out your content is one of the things we’re really good at!
We have over 3 decades experience archiving for broadcasters, advertisers, agencies and producers. We’re happy to review your existing content at a high level and draft a policy on how to treat that library as well as material you create in the future.
We then take all the hard work of actually sorting and reorganising files off your hands. So you save time filing – and you save even more time when you need to find something again.
At the initial stage of working together, we discuss how you want content managed over time. MediaPhile offers different service tiers, so we can treat aged content differently from more current material and help keep costs down. We can also build time-based rules into your archive policy to help manage long-term costs.
We review your archive policy with you on a regular basis. We can amend rules then or on request if your business needs change.
How does MediaPhile work?
Our first goal is to ensure your content is not lost.
The MediaPhile ingest process creates 2 full copies of your content. No reduction of quality. No compression.
- Because there are 2 copies, even in the unusual case of a failure, there is still one secure copy.
- One copy is completely offline (“air-gapped”) – and geographically separated for truly secure redundancy.
- We use stable industry-approved LTO tape for maximum longevity.
- In addition to archiving your source content, all metadata and proxy viewing files are backed up daily (separately to your original content).
LTO tapes containing your original quality content files are secured in restricted access, CCTV-monitored facilities.
Access to content online – usually only low resolution proxy files – is by login only.
We can customise logins and access according to your needs. For example, you might want to limit access by project, by product or by client.
You can also limit restore authority separately from view authority.
We transcode your files at point of ingest to create proxy files for your online catalogue.
Proxy files are at an optimised resolution for online streaming.
Video proxies are created as H264, the most compatible codec available. Image thumbnails and audio proxies are also created.
All proxies are available online 24 x 7 x 365, for logged-in users.
MediaPhile offers comprehensive metadata capture to ensure that your content can be located and retrieved.
Your tailored Archive Policy will detail exactly which metadata is collected for your content, but on a high level:
Individual file level metadata:
- Embedded file technical metadata – is automatically extracted.
- Comments – are searchable and display the username of the commenter.
- Editable fields – allow for logging footage, either by your team, or available from Preferred Media as an add-on service.
Project level metadata:
- Project or job information and credits are captured and linked with your data at ingest.
Where content received does not comply with your Archive Policy, we will restructure or amend wherever possible. If we are unable to resolve issues, we will contact you.
MediaPhile utilises a tailored set of user access privileges. Access privileges can be delineated at 3 levels:
• Project or Brand
• Individual User
To ensure optimal security for your assets, the addition of new users, removal of users and any changes to access privileges can only been completed by the customer service team upon written request.
You can search your content online, select the files you need and create an online order. Depending on the size of the files, we can supply a download link or restore to hard drive and deliver.
Alternatively, call our customer service team and we’ll do it for you.
Preferred Media recognises the need for hard drives to be put back into circulation and makes every effort to turn around the drives in the shortest possible time. Exact times depend on your location and our workload. Contact us to discuss your requirements.
To prevent accidental or unauthorized deletion of your content, data can only be deleted upon written request by the authorised account holder.